ManPageW Organization
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Please write your contributions under the Contributions Section
Contents
Window: Organization
Description : Maintain Organizations
Help : The Organization Window allows you to define and maintain Organizational entities. An Organization is often a legal entity or sub-unit for which documents and transactions are processed
Tab: Organization
Description : Define Organizations
Help : The Organization Tab is used to define an Organization. Each Organization has a Key and Name and optionally a Description. When adding a new organization, you must re-login to be able to access the new organization.
Table Name : AD_Org
Fields
| Name | Description | Help | Technical Data |
|---|---|---|---|
| Client | Client/Tenant for this installation. | A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. | AD_Client_ID
NUMBER(10) TableDir |
| Search Key | Search key for the record in the format required - must be unique | A search key allows you a fast method of finding a particular record.
If you leave the search key empty, the system automatically creates a numeric number. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order). |
Value
NVARCHAR2(40) String |
| Name | Alphanumeric identifier of the entity | The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length. | Name
NVARCHAR2(60) String |
| Description | Optional short description of the record | A description is limited to 255 characters. | Description
NVARCHAR2(255) String |
| Active | The record is active in the system | There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.
There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries. |
IsActive
CHAR(1) YesNo |
| Summary Level | This is a summary entity | A summary entity represents a branch in a tree rather than an end-node. Summary entities are used for reporting and do not have own values. | IsSummary
CHAR(1) YesNo |
Tab: Organization Info
Description : Organization Detail Information
Help : The Organization Info Tab is used to define an Organization's address, DUNS number and Tax Identification number
Table Name : AD_OrgInfo
Fields
| Name | Description | Help | Technical Data |
|---|---|---|---|
| Client | Client/Tenant for this installation. | A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. | AD_Client_ID
NUMBER(10) TableDir |
| Organization | Organizational entity within client | An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. | AD_Org_ID
NUMBER(10) TableDir |
| Active | The record is active in the system | There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.
There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries. |
IsActive
CHAR(1) YesNo |
| Address | Location or Address | The Location / Address field defines the location of an entity. | C_Location_ID
NUMBER(10) Location |
| Organization Type | Organization Type allows you to categorize your organizations | Organization Type allows you to categorize your organizations for reporting purposes | AD_OrgType_ID
NUMBER(10) TableDir |
| Warehouse | Storage Warehouse and Service Point | The Warehouse identifies a unique Warehouse where products are stored or Services are provided. | M_Warehouse_ID
NUMBER(10) TableDir |
| D-U-N-S | Dun & Bradstreet Number | Used for EDI - For details see www.dnb.com/dunsno/list.htm | DUNS
CHAR(11) String |
| Tax ID | Tax Identification | The Tax ID field identifies the legal Identification number of this Entity. | TaxID
VARCHAR2 String |
| Parent Organization | Parent (superior) Organization | Parent Organization - the next level in the organizational hierarchy. | Parent_Org_ID
NUMBER(10) Table |
| Supervisor | Supervisor for this user/organization - used for escalation and approval | The Supervisor indicates who will be used for forwarding and escalating issues for this user - or for approvals. | Supervisor_ID
NUMBER(10) Search |
Tab: Org Assignment
Description : User Assigment to Organization
Help : Assign Users to Organizations
Table Name : C_OrgAssignment
Fields
| Name | Description | Help | Technical Data |
|---|---|---|---|
| Client | Client/Tenant for this installation. | A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. | AD_Client_ID
NUMBER(10) TableDir |
| Organization | Organizational entity within client | An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. | AD_Org_ID
NUMBER(10) TableDir |
| User/Contact | User within the system - Internal or Business Partner Contact | The User identifies a unique user in the system. This could be an internal user or a business partner contact | AD_User_ID
NUMBER(10) Search |
| Active | The record is active in the system | There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.
There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries. |
IsActive
CHAR(1) YesNo |
| Valid from | Valid from including this date (first day) | The Valid From date indicates the first day of a date range | ValidFrom
DATE Date |
| Valid to | Valid to including this date (last day) | The Valid To date indicates the last day of a date range | ValidTo
DATE Date |
Contributions
Parent Organization is just used in workflow approval to obtain the supervisor of the parent organization, when supervisor for the current organization is empty.
